Why “Top down” transformation gets derailed

When it comes to change most leaders believe it is their responsibility to decide on a plan of action and then “sell” employees on the “rightness” of following their plan.  Senior leaders huddle up, often with some outside “Expert”, Why “Top down” transformation gets derailedand decide on a new direction.  Once THEIR plans are complete they TELL the team and expect everyone to get on board.  Seventy percent of the time this approach to change fails miserably.  Lasting transformation within complex social systems cannot and should not be dictated from the top down or outside in.  The following Seven “Red Shoe Snapshots” will help you keep your “transformational travels” right on track.

1-No news is not good news

2-Top down initiatives are viewed as personal attacks

3-Transformers resist positional power

4-The best solutions come from within

5-Success lies not in the validity of our answers, but the quality of our questions.

6-Lasting change is not about revolution but evolution

7-To reduce stress increase control

 

1. No news is not good news

The longer leaders wait to tell the truth the deeper hole they will have to dig out of when they start.  As human beings we are hard wired to constantly asses our environment for signs of threat. 1.	No news is not good news

We are not unlike the members of a baboon tribe who look towards the “alpha” every twenty to thirty seconds.

People tend to focus their attention up the hierarchy and in the absence of positive feedback imagine the worst.  When we are under stress this tendency for trepidation is even greater.

Millions of years of evolution have designed our minds for vigilance knowing that although we may eat many times, we can only be eaten once.

 

2. Top down initiatives are viewed as personal attacks

When confronted with a need for change either personally or professionally most people don’t differentiate “what they did” from “who they are”.

2.	Top down initiatives are viewed as personal attacks

They view a “demand” for change as a judgment against them personally.

Instead of focusing their creative resources to battle an outside enemy (the economy, competition, regulation) they concentrate on defending themselves from a perceived enemy from above and within
.

 

3. Transformers resist positional power

Successful change initiatives don’t require everyone, but they do need the situational leaders within the ranks.  In describing the transformation to an “Employees First” culture of the 50,000 employee multinational IT 3.	Transformers resist positional powerCompany HCLT, CEO Vineet Nayar believes his employees fell into three distinct categories, lost souls (Zom-Bees), fence sitters and transformers.  To accomplish their transition he focused on the transformers.

These were not the happy “go along to get along” type but often those that were already a little aggravated with the current status quo.  Typically as members of the Gen X or Millennial generations this group does not respect “positional authority” but are willing to be coached by those they respect for their “personal power”.  This is a group that collaborates with everyone, shares everything, expects absolute transparency and is intolerant of multilayer bureaucracy.  Members of this group also tend to value meaning more than money and whose loyalty must be earned through action.

 

4. The best solutions come from within

To create sustainable transformation within a group the solutions must come from the group.  In every system there are those who, with the same resources, just do better.  These “Positive Deviants” through inclination, Positive Deviancedesperation or random chance develop simple solutions to seemingly intractable problems.  These are often people operating at the bottom of a typical hierarchical organization who without the benefit of authority or resources achieve “under the radar” results that when adopted by their peers lead to unpredicted benefits for all stakeholders.

A classic example is the Pittsburgh VA Medical Center that dropped the incidence of MRSA infections by 30-62% simply by moving hand washing machines from behind the patients to a place where patients could observe, and therefore encourage their use.

 

5. Success lies not in the validity of our answers, but the quality of our questions.

The best solutions are not told or sold, but encouraged and elicited.  In the example cited in Transformers resist positional power the HCLT  leadership team developed a Facebook style collaborative tool called U&I.  Their Great leaders ask the best questionsintention was to share the goals and accomplishments of the organization with all employees.  What they discovered was that the “Transformational” team members did not want to be told “what had happened” they wanted to be involved deciding “what would happen”.  Leadership took the hint and started posting the problems the company was facing and asking for solutions.

This was not always an easy or comfortable process as some of the suggestions were critical of management’s previous decisions.  It was not that these concerns were not present before but team members now had a format to voice their suggestions, air their frustrations and ultimately experiment with solutions.

 

6. Lasting change is not about revolution but evolution

Our good friend Bill Ferrence, who was manager of Boulder Dam Credit Union for more than 30 years once shared that had taken him twenty years to work through the two legal pads full of notes he had taken from a leadership6.	Lasting change is not about revolution but evolution training seminar conducted by the legendary coach John Wooden, winner of ten NCAA national championships in a twelve year period.

Bill innately understood what Harvard University and the Carnegie foundation later proved.  Having clearly defined and emotionally compelling goals only accounts for 15-25% of any end result.  75-85% of the benefits come from providing consistent and persistent desirable consequences.

Recent studies by Stanford University published in How We Decide by Jonah Lehrer further defines the most effective rewards as those recognizing effort, lessons learned and persistence in the face of setbacks.

 

7. To reduce stress increase control

Most would agree that stress increases in direct proportion to workload, but the European Heart Journal, reported that workload or responsibility had little relation to stress levels. Rather it was how much control an employee
had over the work he did and how he did it. Even if the ideas employees suggest are not “the best” solutions, they will be more likely to make them work and be less stressed in the process.

To reduce stress increase control

 

Engage employees in solving your most difficult challenges, encourage experimentation, measure progress, extend authority and stay out of the way.

 

Are we conditioned to be “Powerless”?

Baby elephant chained to a treeWe are not unlike the immense power of an 8000 lb circus elephant that is absolutely restrained by a small piece of twine and a stick that they place in the ground themselves.   They are conditioned to believe in their powerlessness in the same way we condition ourselves.

When an elephant is a baby, a manacle is placed around one leg attached to a huge chain that is wrapped around the base of a large tree.  Over and over again the youngster strains against his bondage but to no avail.

Gradually over time as the elephant grows the chain becomes smaller and smaller.  As a young adult this powerful pachyderm could easily snap the chain and escape but he is no longer confined by links of steel but by links of learning.

 

Sustainable transformation requires a curious community

Freeing ourselves and others from  learned limitations does not happen through edict but by inquiry.  Technical problems can be resolved without changes to the social structure, but that is only 20% of the work say authors Richard Pascale and social change pioneers Jerry and Monique Sterns  in The Power of Positive Deviance. Changing cultural norms or behaviors in a complex social system requires that the community must want to discover the solutions for themselves.  Leaders of social change must learn to take a back seat and allow team members to reveal the wisdom within their own ranks.  In every situation there are “outliers”, people who with the same resources just do better.   Often these are not those at the top of the hierarchical structure but those closest to the problem who, through the impetus of necessity, have found simple solutions to often very complex and seemingly intractable problems.

The solution that struck closest to home for me in this book resulted in a 30-62% reduction in an infection that kills 20,000 people each year.  Where is the best place to catch this infection…at your local hospital.  MRSA, methicillin-resistant Staphylococcus aureus is present in two-thirds of hospitals, and was most likely the largest contributing factor to my father-in-law’s death two years ago.  He contracted the infection while visiting a friend in the VA Hospital, and experienced the excruciating onset while staying with us on the 4th of July.  Read full article “You meet the nicest people in the Emergency Room”.

The solution came as an insight from an orderly at the VA Medical Center in Pittsburgh.  Listening to a patient report how reassuring it was each time he heard the squish of the disinfectant dispenser, the orderly thought “what if we put the dispensers in front of the patients?”  By putting the solution “in sight” they created both an awareness and social support system for encouraging proper hand sanitizing.  The solution was not sexy or technical and it didn’t come from the ivory tower of innovation, but from listening to the insight of an orderly resulting in the solution to an infection that has increased 32-fold between 1976 and 2004.

Think about this from a leadership perspective.   I am sure there are mountains of manuals describing just exactly the process that every member of the hospital team should use in washing and disinfecting their hands.  At the same time there is the “social pressure” to keep up and do more that unlike the manuals or placards is ever present.  Only by encouraging team members to discover the wisdom within their own positive deviants was there enough change in the social construct to support lasting behavioral transformation.